Details to Include in Your Special Track Proposal

1. A title for the special track.

2. A description of the track's organizational structure. In particular, how many submissions do you expect to receive and how many papers do you plan to have? Usually there are 1 to 3 sessions per special track, with 3 papers per session.

3. The names and institutional contact information for yourself and your track's program committee, all of who have agreed to serve on the committee. This group also doubles as your review committee. You should have enough members for each paper to be reviewed by at least 4 reviewers.

4. Promotional plans and materials, including a draft call for papers, specific plans for publicizing the special track, and the names of any speakers you are considering inviting (FLAIRS does not pay for invited speakers, though many are happy to be invited and have grant funding to support themselves.)

5. Summary of any special tracks you have organized for FLAIRS over the last two years. In particular, what tracks(s) did you organize, how many submissions were received, and how many papers were accepted?

Guidelines for and Responsibilities of a Special Track Organizer

• You are free to and responsible for choosing your organizing committee, consisting of researchers and practitioners in the field.

• In consultation with your organizing committee, you are free to decide the focus of your track.

• You are expected to publicize your track in newsgroups, websites, magazines, etc. You should put up a web page to publicize your track and provide me with the URL so that we may link to it from the FLAIRS conference web page.

• You are in charge of coordinating the reviews of paper submissions and entering recommendations for acceptance or rejection into our online review system. The program chairs will make final paper decisions and notify authors of the status of their submissions.

• By December 15th, 2003, you should (1) enter all recommendations for paper acceptance or rejection into our online review system, (2) send me a final list of the track organizing committee, including affiliations, and (3) send me any preferences for the scheduling of your session (e.g., time, structure, order of presentations, etc.).

• You are responsible for chairing the track. If for some reason, you cannot attend the conference, you must arrange for someone else on your committee to chair the track and inform us of the change.

• FLAIRS will handle all local arrangements. FLAIRS will not pay any salaries or reimburse organizers for their time.

• The registration fee is not waived for track organizers. Likewise, if you invite someone to present at your track, your invited speaker is still expected to register for the conference and pay the regular conference fee.

Recent Special Tracks